DG Legal

ARCHIVED: This Practice Note has been archived and is not maintained. This Practice Note considers employers’ health and safety obligations and the implications of the coronavirus (COVID-19) for office working procedures and workplace safety. It covers health and safety issues in an office-based workplace and reflects government guidance on working safely during the coronavirus pandemic in offices and contact centres prior to 19 July 2021. Other industry/workplace-specific requirements may apply in different working environments.

This Practice Note covers regulatory requirements relating to health and safety incidents in an office-based workplace, including requirements relating to the reporting of injuries, diseases and other dangerous occurrences. For practical information about investigating, handling and reporting a health and safety issue, see Practice Note: How to manage health and safety incidents.

This Practice Note covers regulatory requirements relating to the use and care of visual display screen equipment.

This Practice Note covers regulatory requirements relating to fire safety in an office-based workplace, including in relation to duties of the responsible person, general fire precautions, signs and signals, and high risk activities and dangerous substances. Building regulations are outside the scope of this Practice Note.

This Practice Note covers regulatory requirements relating to first aid in an office-based workplace, including requirements relating to the provision of first aid kits, first aiders and first aid rooms.

This chart is provided for your information to help you navigate our health and safety assessment and planning Precedents. It is not intended to be capable of being edited.

This Practice Note covers regulatory requirements relating to health and safety in an office-based workplace and in particular, the requirements relating to health and safety risk assessment and your health and safety plan.

This Practice Note covers regulatory requirements relating to health and safety in an office-based workplace including requirements relating to the provision of safe workplace equipment and manual handling.

This Practice Note covers compliance and regulatory requirements relating to health and safety and, in particular, the requirements for a written health and safety policy. It covers health and safety requirements in an office-based workplace. Other industry/workplace-specific requirements may apply in different working environments.

This Precedent business continuity plan contains suggested procedures to help you ensure that if your business is interrupted, you can become fully operational as quickly as possible and, in doing so, protect your staff, clients and any other parties with whom you have dealings.

This Precedent will help you to conduct an annual review of your business continuity arrangements.

This Precedent business impact analysis can help you identify your key business functions or services and predict the potential consequences of those functions being disrupted. This could include functions such as client service, case management, data processing, HR, accounting functions, etc, which would, if they are interrupted or damaged, have a detrimental effect on your ability to operate. As part of the analysis, it is important to assess the amount of time for recovery before the business will suffer consequences. This will help you to determine which processes may be more critical to the business and help identify the maximum length of time that the organisation can manage a disruption to each of the key functions without threatening its viability. You can then set the point in time at which the key functions would need to be resumed in the event of a risk event occurring. Once you understand the potential impact and priority, you can more effectively document the critical activities required to deliver the key functions and put in place strategies and operational measures to respond to the event and limit the disruption.

This is a Precedent cascade or communication system that you can use as part of your business continuity plan (BCP) procedures. You should ensure all staff are covered.

This Precedent business continuity plan (BCP) key contacts list is a schedule for recording the names and contact details of all personnel and other contacts and suppliers who play a key role in delivering and maintaining the organisation’s BCP and recovery process.

This Precedent Business continuity plan (BCP) priority list of functions and detailed risk assessment makes up a part of our BCP suite of Precedents. It is intended to help you give detailed consideration to the actions that will be taken in the event that a specific business continuity risk materialises. It also encourages you to review the key elements of the business that are needed to continue trading while considering the impact to those functions that a business interruption might have. This Precedent is produced in partnership with DG Legal.

This Precedent risk assessment provides examples of the sorts of matters you should consider and examples of mitigation measures you could apply to your own business in conducting your business continuity plan risk assessment. This table is illustrative of common business continuity risks faced by organisations. The specific risks to individual organisations may vary.

This is a Precedent for a Business continuity plan (BCP) schedule of testing. You should test the BCP to ensure it is effective and document tests carried out and include results and actions taken as a result of testing. You can use this Precedent for that purpose.

This Precedent presentation has been designed as an aid to train your staff on your Business continuity plan (BCP) arrangements.

This Precedent business continuity staff input survey can be used to assess staff understanding of your firm’s business continuity plan and to help determine how you can improve the effectiveness of this plan further.

This Precedent Fire warden role profile is suitable for a fire warden with overall oversight of fire safety in your organisation.