Pre-action protocols

Reform proposals

The Civil Justice Council (CJC) published an interim report on the subject of the pre-action protocols (PAPs) in November 2021. The interim report was said to address the role PAPs should play in a modern and increasingly digitalised civil justice system. In particular, it canvassed a number of reform options to the Practice Direction Pre-Action Conduct and Protocols (setting out 'revised draft text and a proposed joint stocktake template' at Appendix 4) and the existing PAPs, plus the creation of new PAPs in certain areas. However, no recommendations were made at that stage, but rather the interim report was said to have been published for the purposes of allowing the CJC to consult as widely as possible.

Having provoked considerable discussion among the legal profession and other interested parties, the CJC published its final report (part 1) in August 2023. The key recommendations were summarised at para 1.7, and included:

  1. the overriding objective being amended to include express reference to the need to comply with, and enforce, PAPs

  2. the Practice Direction Pre-Action Conduct and Protocols being replaced with a new PAP which should be included as a practice

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Withholding DSAR documents from inspection during data protection proceedings by relying on a Data Protection Act 2018 exemption (Cole v Marlborough College)

Information Law analysis: This claim relates to the scope of production and the application of the exemptions to production of personal data in responding fully to a subject access request. The Claimant, Thomas Cole (Cole), who was a student at the Defendant school, Marlborough College (the College), submitted a data subject access request (DSAR) under Article 15 of the United Kingdom General Data Protection Regulation, Assimilated Regulation (EU) 2016/679 (the UK GDPR) after he was removed from the school following his involvement in a physical altercation with another student. In this half-day case management hearing, Mr Justice Nicklin assessed whether the College was entitled to withhold, in whole or part, documents containing Cole’s personal data, rather than providing the material for inspection ahead of a two-day trial on the data protection claim expected to start in mid-2025. The court held that the College was entitled to withhold some documents (containing Cole’s personal data) on the grounds of the exemption in paragraph 16 of Schedule 2, Part 3 to the Data Protection Act 2018 (DPA 2018). In short, this exemption provides that a controller is not obliged to disclose information to a data subject where doing so involves disclosing information that relates to another individual who can be identified from that information, whether as the source of information or as the subject of such information. Written by Robyn Bond, associate at Ropes & Gray International LLP.

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